A private school commits almost all of its income on enrolment day, then collects it month after month — often with one person in charge of the whole thing. Scoliom Billing holds that cycle together, from the fee schedule the board approves to the last receipt handed over: instalment plans, payments, collections, projected cash. The same module equips private universities and higher-education institutions, where the amount each student commits makes every late payment far heavier: instalment plans per student, arrears followed up, and a financial picture that stays readable at any moment.
The year's budget rests on expected income, yet on a Tuesday in November the head cannot say what is still due before the school year ends. Decisions are then made blind: a new appointment, building work, a piece of equipment.
One workbook per class, columns added as they were needed, one version on the front office computer and another sitting in an inbox. The day the person who knows where everything is stays at home, nobody can say who paid what.
Ringing fifty families one by one, remembering who promised to pay before Friday, avoiding a second reminder to the family that has just settled: that memory work eats whole days, and it walks out of the door with the person who carried it.
Billing in your own currency, in the families' own language.
Fees, instalment plans and receipts are kept in your school's own currency. Each family finds its instalment plan, what it has already paid and its numbered receipts in its own space, in French, Arabic or English — without ringing the office.
Your fee schedule, entered once and applied everywhere.
Enrolment fees, tuition, transport, catering, activities and options: every line is set by year group, by stage or by stream, then carries itself across to each student record.
Transport, the canteen, and whatever else you set up.
Each family subscribes to the school’s services — school transport, canteen, supervised study, or any other service you configure — with its rate and its billing logic. You know which pupil uses what, at what price, and the amount joins their instalment plan along with the rest of the fees, with no second file kept on the side. The canteen here is a subscribed and billed service: Scoliom handles neither menus, nor meals, nor stock. See school transport
Every family knows what to pay, and when.
Monthly, termly, per semester or set against your own calendar; sibling reductions, bursaries and discounts applied without a single manual calculation.
One payment entered, one numbered receipt issued.
Cash, cheque, bank transfer or card: the payment is dated, matched to the instalment it settles, and the receipt goes to the printer or into the family's space.
Following up arrears no longer relies on memory.
A collections screen ranks families by the amount outstanding and by how long it has been due. The reminder stays courteous and goes out by email or WhatsApp — from your school's own channels, never Scoliom's — and every payment promise is recorded, then brought back on its due date. Unpaid-fee reminders, in detail →
Collected, expected, overdue: the three figures that matter.
The picture reads by class, by stage and by month, and the forecast says what is still due before the school year ends — enough to decide before arrears settle in for good.
Entries ready for your accountant.
Each payment is attached to the family, with its numbered receipt: the history stays available, with no rekeying.
Scoliom Billing is not another piece of software to buy, install and then maintain: it belongs to the platform, and we set it up for your institution — private school, international school, university or higher-education institution — with your fee schedule, your classes or cohorts and your receipt templates. Billing and collections belong to the core of school administration: they are there from the Scoliom Logiciel plan — the platform on its own, run by your own teams — just as they are in the Scoliom Essentiel plan, where we take the day-to-day running off your hands. In both cases the amount is set on quotation, after the remote assessment.
Two ways in: quoted on request, Scoliom Logiciel gives you the platform with billing, the student database and online enrolment — your teams are at the controls and support runs through tickets (see the four plans). Also quoted on request, the Essentiel plan adds the setup, the migration of your existing data, training for the team and notifications to parents, alongside online enrolment & re-enrolment. In both cases the scope, the data migration, the training and the support are settled in writing after the remote assessment: the quote depends on your student numbers, your country and the scope you choose, never on a headcount billed student by student, and it stays fixed for the whole school year.
In the settings, the school chooses the first billed month. Instalment plans generated afterwards start from that month: nothing is billed before it, not even a one-off September fee.
For plans already generated, a button removes — after a confirmation showing the figures — only the earlier instalments that were never paid and come from a fee; a partly paid instalment or a line entered at the payments desk stays, and the totals follow. Included in every plan.
Yes. Cash, cheque, bank transfer or card: every payment is dated, matched to the instalment it settles and produces a numbered receipt. Family data is hosted in the European Union and processed in line with the GDPR and with the rules that apply in your country.
We train the people who actually handle the money: front office, bursary, school leadership. Training is given by video call, in French or in Arabic. Recording a payment and issuing a receipt take minutes to learn; written guides stay available afterwards. This training is part of the management contracts, from the Scoliom Essentiel plan upwards; with the Scoliom Logiciel plan it is an option, priced in the same quote.
Your spreadsheets are the raw material of the handover: student lists, fee schedule, instalment plans already agreed and payments already received are imported, including mid-year. The module then keeps talking to your other tools — your accounting software, the platform run by the authority you report to — through file imports, each exchange running one way only and following a mechanism agreed during the assessment. The aim is to remove double entry without ever interrupting the payments families make.
One remote exchange is enough to draw the picture: how much is outstanding, which tools you use today, how payments come in, and how your school year is laid out. You leave with a written review and a first budget estimate, with no commitment — see how the remote IT assessment for schools unfolds.
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