An online form, documents checked, targeted reminders for the families running late and a clean hand-over to billing: the Scoliom Enrolment & re-enrolment module replaces the paper folders and makes the start of the school year safe.
Folders passed from desk to desk, photocopies missing, documents mislaid: the incomplete file comes back out of the drawer in September, once the classes have already been made up.
With no structured reminders, families put re-enrolment off — then enrol elsewhere. Every file left unsigned is months of tuition fees missing from the budget.
The file is accepted, and then everything is typed again into the billing software: names, year groups, fees. Hours of double entry — and mistakes on the very first invoice.
An online form on its own is not enough — what changes everything is the targeted reminder to the families running late, and the hand-over to billing.
One link sent to families, one file that arrives complete.
Fields and documents matched to each year group, from pre-school to the final year; the family fills it in from a phone. For a private university or a higher-education institution, see applications and student records in private higher education.
Every file checked against a clear list.
A document missing or unreadable: the family is told at once, and the front office knows exactly what to ask for, and from whom.
The list of late files ready, the reminders one click away.
The platform picks out the files running late; you send anything from a simple reminder to a message from the head — batch emails and ready-to-send WhatsApp™ links, on the same channels as family communication over WhatsApp .
Received, to chase, approved: all of it readable at a glance.
The state of every file, by year group and by class, so you can plan next September's headcount well in advance.
File approved, family ready to invoice.
As soon as it is approved, the file feeds the school billing module : no more files forgotten in a drawer before the first invoice goes out.
Every family followed year after year.
Files, documents and decisions stay attached to the family record: the next re-enrolment is prepared in a few clicks. The pupil's whole year — absences, marks, receipts, documents issued — then sits in one online student record.
Scoliom Enrolment is not one more piece of software to buy, install and then maintain: it is already built, and we configure it for your school — your year groups, your documents, your approval routes — as part of the Scoliom management contract. Online enrolment and re-enrolment belong to the foundations of school administration: they are included from the Scoliom Logiciel plan onwards — “the school gets equipped”. The amount, for its part, is settled in a written quote after the remote assessment.
What each plan covers: the Scoliom Logiciel plan includes online enrolment and re-enrolment together with the student database and billing with arrears chasing; family notifications (WhatsApp and email) come with the Scoliom Essentiel plan. Student recruitment campaigns belong to the Scoliom Direction Numérique plan. The amount is quoted on request: it depends on your student numbers, your country and the scope you choose, it stays fixed for the whole school year, and there is never any billing per student. Scope, data migration, training and support are confirmed in writing after the remote assessment.
See the module screens — demonstrations on fictional data.
We take over what already exists: student lists, documents already supplied and any special situations are brought in as part of the set-up. Paper files can be scanned and attached to each family's record, which keeps its history year after year.
The form is filled in from an ordinary phone, in a few minutes. Families who would rather come to the school have their file entered at the desk, with the front office: the follow-up is exactly the same for everyone.
Yes. The module builds on the lists you already have and works alongside your current tools — your existing platform included — cutting out re-typing (an import from the export files you produce today; the mechanism is set out at the assessment). Once a file is approved, it moves straight through to the Scoliom Billing module: the family is ready to be invoiced, with nothing typed twice.
A simple exchange to understand your situation — how enrolment works today, the paper files, the tools already in place. You receive a written review of where things stand and a first budget estimate, with no commitment — see how the IT assessment for schools is run.
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