Private universities, engineering schools, business and management schools: your registry lives through the same seasons as a school, with higher stakes. Scoliom Scolarité keeps it all on one platform, the same one that schools use: from the online enrolment request to the student's record, and on to the first invoice.
Requests come in by email, at the desk and over the phone, sometimes twice for the same applicant. One spreadsheet per programme, and nobody can say how many files are still waiting for an answer.
Tuition fees are paid in several instalments, often by a parent or a guardian. When the plan lives in a spreadsheet and the receipts in a book, working out what is still outstanding means matching everything up by hand.
Grants, banks, accommodation, visas: at the start of the year every student needs a certificate, straight away. The office retypes names into a Word template, and nothing then allows anyone to check that a document really was issued by the institution.
An applicant, or their family, fills in the enrolment request online. The request arrives in the platform's Admissions area: it is not retyped, it moves forward.
From a phone, or at the desk.
The public enrolment request form can be filled in from a phone. Applicants who would rather come in have their file entered at the desk by the registry: the follow-up is the same for everyone.
The registry knows where each applicant stands.
Each request becomes a file in the Admissions area. The registry moves it forward until the decision, and a waiting list stays visible when places run short.
Nothing retyped between admission and the payments desk.
Once admitted, the applicant joins the student database, is placed in a class — a cohort or a group, depending on how you organise the institution — and the instalment plan is prepared from your fees. See online enrolment and re-enrolment.
On the platform a student has the same record as a pupil: the same database, the same screens.
Identity, class, status (enrolled, waiting, withdrawn), documents issued and a year-by-year enrolment history.
Each parent or guardian has a record of their own, linked to the student; the instalment plan and receipts are the family's. The family space, in English, French or Arabic, is part of the platform from Scoliom Logiciel; the Sérénité plan adds a single code per family, which opens the space for all of its children.
Every official document issued — certificate, confirmation, report card — carries a number and is entered in the register: which document, for which student, by whom, when. A cancellation stays on record; it is never erased.
Everyone who pays knows what is due, and when.
Tuition fees, enrolment fees and optional services are set up once, by year group. Each student's instalment plan follows: monthly, termly or tailored, discounts included. See school billing software.
Invoicing, instalment plans and receipts.
Invoicing, instalment plans and receipts are kept in your institution's own currency. Emails and PDF receipts go out in each family's language.
A payment recorded, a numbered receipt issued.
Cash, cheque or bank transfer: every payment is dated, matched to the instalment it settles, and produces a numbered receipt.
Nothing goes out until the institution has checked it.
The Collections screen lists outstanding balances and payment promises. A reminder is prepared, then someone at the institution checks it and sends it, by email or WhatsApp, from the institution's own channels. No one receives a letter the institution has not read first. See arrears reminders.
The institution opens the re-enrolment campaign for the following year: one pre-filled file per student, and the campaign's progress can be read at a glance.
Re-enrolment starts from the student's existing record: nothing is typed again. The file then moves from status to status, as an enrolment does, until it is approved.
A re-enrolment confirmation can be issued; like every official document, it is entered in the register. The previous year's history stays available, year by year.
Entered by assessment, report cards with no retyping.
Marks are entered by assessment, each with its own maximum mark and weighting, and by period; averages are calculated, and report cards are generated in batches as PDFs, then published to the family space. See marks and report cards.
Generated from the student record, on the institution's letterhead.
School certificate, enrolment confirmation, leaving certificate: the name, class and year come from the record, with nothing retyped. School certificates are generated in French and Arabic, one at a time or for a whole class.
A bank or a consulate checks by scanning.
The document carries a QR code: whoever receives it scans it and checks on scoliom.com that it really was issued by the institution, with its date and number. The verification page shows only what is strictly necessary. See certificates verifiable by QR code.
Read by class, by teacher and by room: the platform will not let a class, a teacher or a room be in two places at once, and says what already holds the slot. See the school timetable.
A teacher is away: their lessons for the day appear, and for each one you decide — covered, turned into supervised study, or cancelled. The day sheet prints as a PDF.
Holidays, examinations, meetings, public holidays: each event is addressed to the whole institution, to a year group or to a class, and only appears in the family space once it has been published.
Setting up the platform — your year groups, your classes, your fees, your document templates — and bringing in your lists are done with you: included in the management contracts from the Scoliom Essentiel plan upwards, they are options with Scoliom Logiciel, costed in the same quote. The scope is confirmed in writing after the remote assessment. Your data remains yours (your data belongs to you). No IT department? From the Scoliom Sérénité plan upwards, Scoliom can also take charge of the institution's IT, supervised remotely: workstations, accounts, backups, security and support for your teams — see managed IT services for schools.
The back office and the family space are available in French, English and Arabic. See also student data security.
Yes. Scoliom Scolarité serves private schools and private higher education on the same platform: applications, records, fees and instalment plans, arrears follow-up, re-enrolment, marks and report cards, documents verifiable by QR code. A student has the same record as a pupil, and your year groups and classes are set up just as a school sets up its own.
The platform does not manage the LMD system, ECTS credits, programme structures or semesters as objects in their own right; it is not a learning management system, and it does not run online examinations. This page does not present a space of its own for students: what is published goes through the family space. If any of these points matters to you, raise it at the assessment and you will receive the answer in writing.
Yes, even mid-year: your student lists, your fees and the state of payments are brought in, the lists from Excel using a template. Data migration is included in the management contracts from the Scoliom Essentiel plan upwards, and is an option with Scoliom Logiciel; its exact scope is confirmed in writing after the remote assessment.
Invoicing, instalment plans and receipts are kept in your institution's own currency. Emails and PDF receipts go out in each family's language. The back office and the family space are available in French, English and Arabic.
No, and that is deliberate. The Collections screen lists the outstanding balances and the payment promises; a reminder is prepared, then someone at the institution checks it and sends it, by email or WhatsApp, from the institution's own channels. No one receives a letter the institution has not read first.
Yes: the timetable is included in every plan, from Scoliom Logiciel, and so is the institution's calendar. The timetable can be viewed by class, by teacher and by room, and clashes are refused before saving. It is built by hand or imported from an .ics file or an Excel list: Scoliom does not generate it for you.
Yes: the online demo opens in a few seconds, with no appointment, and it can be extended. It shows a fictional school: these are the same screens a higher-education institution uses. It is isolated from any real institution and is deleted when it expires.
A simple exchange to understand where you stand — your applications, your fees, the documents you issue, the tools already in place. Choose “Higher education / University” in the form. You receive a written review and a first budget estimate, with no commitment — see how the remote IT assessment works.
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