Scoliom Digital Assessment
1. Executive summary
The school runs day to day, but its digital foundations rest on fragile balances: continuity depends on a handful of people and ageing equipment, with no documentation. The estate (87 workstations across 3 buildings) is heterogeneous; a quarter of the machines are no longer updated. The network is not segmented: administrative workstations, teaching computers and personal devices all share the same Wi-Fi. Backups exist but have never been restore-tested, and no copy is kept off site. On the management side, marks and attendance are properly kept in the school-life software, but billing and arrears chasing are done by hand in a spreadsheet, with double entry and information loss. Communication with families goes through unmanaged channels. Nothing here is beyond repair: the priorities below can be delivered in three stages, without interrupting lessons.
2. Overall score and score by area
In this illustrative grid, 58/100 corresponds to a workable foundation, with two priority areas (security & backups, continuity) concentrating the first thirty days of work. This sample score is not a market benchmark.
3. Sample findings (fictitious examples)
The file server is backed up every night to a network drive… installed in the same room. In the event of fire, theft or ransomware, both copies disappear together — and no restore has ever been attempted. Recommendation: an encrypted off-site copy and a documented quarterly restore test.
The Wi-Fi password, unchanged for several years, circulates freely. The workstations handling billing and student files are reachable from any connected phone. Recommendation: segmentation into three networks (administration / teaching / guests) and key rotation at the start of each school year — work to be entrusted to a third-party network specialist.
Every instalment is re-entered manually, reminders go out case by case, and payment history is spread across several files. The result: omissions, duplicates and significant administrative time every month. Recommendation: centralise billing in a management tool with tracked reminders and a history per family.
4. Extract from the 30 / 90 / 180-day action plan
| Horizon | Priority actions | Expected outcome |
|---|---|---|
| 30 days | Put an encrypted off-site backup in place and run a first restore test; change critical passwords; inventory the estate and access rights. | The school's data survives theft, hardware failure or ransomware. |
| 90 days | Have the network segmented (administration / teaching / guests) by a third-party specialist; update or isolate obsolete workstations; document recovery procedures. | Management workstations are no longer exposed to student and visitor devices. |
| 180 days | Billing and reminders digitalisation project (configuration, data migration, training, support); frame family communication on a managed channel. | Less manual entry, reliable arrears tracking, and families informed in the right place. |
The full report — a written picture of where you stand, risks ranked by priority, a 30/90/180-day action plan and a first budget estimate — is handed to leadership and remains its property, whether you go on to work with us or not.